Privacy notice for the Wandle Teaching School Hub,
Wandle English Hub and London South West Maths
Hub
Introduction
The Wandle Teaching School Hub Wandle English Hub and London South West
Maths Hub takes the security of the data we hold very seriously, You have a legal right to
be informed about how the Wandle Teaching School Hub, Wandle English Hub and
London South West Maths Hub uses any personal information that we hold about you. To
comply with this, we have provided a ‘privacy notice’.
This privacy notice explains how we collect, store and use personal data.
We, the Wandle Learning Trust, are the ‘data controller’ for the purposes of Data Protection
Law.
Our Data Protection Officer is Mr. Paul Hepworth (see ‘Contact us’ below).
If you have any questions about this notice, please contact the Wandle Teaching School
Hub Manager who will be happy to direct you.
Until the 24th May 2018, we shall process your personal data in accordance with the Data
Protection Act 1998 (the DPA). From 25 May 2018, we shall process your personal data in
accordance with the General Data Protection Regulation (or GDPR for short). This notice
complies with requirements under both DPA and GDPR.
The personal data we hold
Personal data that we may collect, use, store and share (when appropriate) about you may
include, but is not restricted to:
Personal information (such as name, address and DBS information)
Characteristics (such as ethnicity, language, nationality, country of birth and SEN)
Attendance information (such as sessions attended, number of absences and
absence reasons)
Relevant medical records (such as the ‘Fitness to Teach & Disability Disclosure’)
Referee statements
Exam/assessment data (such as academic results)
Photos
CCTV footage
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We may also hold data that we have received from other organisations, including other
educational providers, UCAS, the Department for Education and the National College for
Teaching and Leadership.
Why we use this data
We use this data to help run the Wandle Teaching School Hub, Wandle English
Hub and London South West Maths Hub, including:
to keep you informed about the course/programme you have signed up for
to keep you informed about future courses/programmes
to check eligibility for entry onto courses/programmes
to be able to run courses/events
to be able to carry out school-to-school support
for safeguarding reasons
to track how well the Wandle Teaching School Hub, Wandle English and
London South West Maths Hub are performing
to carry out research
to comply with the law regarding data sharing
Our legal basis for using this data
We only collect and use your personal data as permitted by law.
Mostly, we process it where:
we need to comply with a legal obligation
we need it to perform an official task in the public interest
we have obtained consent to use it in a certain way
Sometimes, we may also process your personal data in situations where:
we need to protect the individual’s vital interests (or someone else’s interests)
Where we have obtained consent to use your personal data, this consent can be withdrawn
at any time. We will make this clear when we ask for consent. If you wish to withdraw your
consent then please email the Wandle Teaching School Alliance Manager at
[email protected].
Some of the reasons listed above for collecting and using your personal data overlap, and
there may be several grounds which justify our use of this data.
Collecting this information
While the majority of information we collect about you is mandatory, there is some
information that can be provided voluntarily.
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Whenever we seek to collect information from you, we will make it clear whether providing it
is mandatory or optional. We will always tell you if it is optional.
How we store this data
We keep personal information about you for six years after the completion/commissioning
of the course/programme/services. We may also keep it longer if this is necessary in order
to comply with our legal obligations.
We have a records management policy which sets out how long we must keep information
about delegates for.
In most cases, we hold data for six years after the completion/commissioning of the
course/programme/services.
The policy can be requested by emailing [email protected].
Data sharing
We do not share information about you with any third party without consent unless the law
and our policies allow us to do so.
Where it is legally required or necessary (and it complies with Data Protection Law) we may
share personal information about delegates with:
Our Local Authority
The Department for Education (a government department)
Educators and examining bodies
Appropriate Bodies for registering NQTs
Our regulator (the organisation or “watchdog” that supervises us), e.g. Ofsted
Suppliers and service providers – so that they can provide the services we have
contracted them for
Financial organisations – for course/service fees
Central government
Professional advisers and consultants – to support with the developments and
management of the Wandle Teaching School Alliance / Wandle Early Years Hub /
London South West Maths Hub.
Police forces, courts, tribunals
Transferring data internationally
Where we transfer personal data to a country or territory outside the European Economic
Area, we will do so in accordance with Data Protection Law.
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Your rights regarding personal data
Individuals have a right to make a ‘subject access request’ to gain access to personal
information that the Wandle Teaching School Alliance / Wandle Early Years Hub / London
South West Maths Hub holds about them.
If you make a subject access request, and if we do hold information about you, we will:
give you a description of it
tell you why we are holding and processing it, and how long we will keep it for
explain where we got it from, if not from you
tell you who it has been, or will be, shared with
let you know whether any automated decision-making is being applied to the data,
and any consequences of this
give you a copy of the information in an intelligible form
Individuals also have the right for their personal information to be transmitted electronically
to another organisation in certain circumstances.
If you would like to make a request, please contact our Data Protection Officer.
Other rights
Under Data Protection Law, individuals have certain rights regarding how their personal
data is used and kept safe, including the right to:
object to the use of personal data if it would cause, or is causing, damage or distress
prevent it being used to send direct marketing
object to decisions being taken by automated means (by a computer or machine,
rather than by a person)
have inaccurate personal data corrected, in certain circumstances, deleted or
destroyed, or restrict processing
claim compensation for damages caused by a breach of the Data Protection
Regulations
To exercise any of these rights, please contact our Data Protection Officer.
Complaints
If you have a concern about the way we are collecting or using your personal data, we
request that you raise your concern with us in the first instance by contacting the Data
Protection Officer. Alternatively, you can contact the Information Commissioner’s Office at
https://ico.org.uk/concerns/
Contact us
We take any complaints about our collection and use of personal information very seriously.
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If you have any questions, concerns or would like more information about anything
mentioned in this privacy notice, our Data Protection Officer is Mr. Paul Hepworth who can
be contacted via the Chestnut Grove Academy main reception on 020 8673 8737 or by
email at [email protected].
This notice is based on the Department for Education’s model privacy notice.